Document Control Specialist

We're looking for a Document Control Specialist to join our team who will perform a critical function in the proper management of all project construction documents.

Responsibilities:

• Create and update program and project team Document Management System (DMS) documents and subsequent versions for multiple programs.
• Integrate known processes into Standard Operating Procedures (SOP).
• Responsible for records management from initiation to archival.
• Create routine and as-needed reports, such as summary of outstanding items in project/program, key milestones, and close-out preparation.
• Coordinate tasks with other Document Control Specialists.
• Analyze project documentation for compression opportunities and identify developing problem areas for close-out.
• Advise management of risks that may affect projects and reporting.
• Communicate timely and effectively with clients and stakeholders.
• Adhere to the prescribed standards and templates.
• Report project updates directly to manager and other key stakeholders.
• Collaborate with stakeholders to create and refine best practices.
• Support project management team to maintain timely and effective change management processes and procedures.
• Create summary and detailed project reports for management and project team members, including analysis of any delays, outstanding processes, and procedures.
• Assess gaps and key requirements for meeting deadlines.
• Monitor and facilitate business process improvement changes or process changes in DMS.
• Provide consistent and standardized training for all new/existing team participants.
• Focus on record coding and retention accuracy to certify proper handling of important files, documents, and forms per company policies.
• Provide guidance and mentorship to other team members.
• Perform routine audits of project sites and inform Project Managers about issues that need to be resolved.
• Create and maintain document management standards and manuals.
• Develop training materials and lead training sessions for document and protocol management.
• Support continuous improvement activities and change management.

Experience:

• Minimum of 2-6 years of direct or relevant experience depending on the level within the role.
• Responsible for projects or portfolios ranging from less than $1 million to $100 million or more, with varying levels of EPC project experience.

Qualifications:

• Proficient in Office 365, Visio, and Document management systems such as SharePoint Online, Procore, Oracle Unifier, OpenText, SAP, SmartSheets, etc.
• Communicate effectively to a diverse audience of different levels of education and expertise verbally and in writing; able to present to a large audience; works well in one-on-one and group settings requiring excellent interpersonal skills.

Education:

• High school graduate required.
• Bachelor’s degree in construction management, engineering, or related field from an accredited program or equivalent years of experience.

Discover a workplace that values innovation, fosters professional development, and puts employee well-being at the heart of everything we do.

Hybrid - Enhanced work-life balance with our hybrid model combining both remote and in-office work.

Climbing PTO - Enjoy freedom and flexibility with our annual increasing paid time off.

Paid Holidays - We observe 9 federal holidays.

Health & Wellness - We prioritize your physical and mental well-being with health and wellness initiatives and programs.

Medical & Retirement Benefits - Comprehensive medical, dental, and vision coverage, and retirement with company match ensures you and your family's health and future are well-protected.

Career Growth - Fast-track your career with our robust learning and development opportunities.

Culture Focused - Thrive in our inclusive, vibrant culture that values diversity, teamwork, and mutual respect.

Inquire further for more details.